Physician Marketing Letters
Includes Complete Customization for Branding, Layout, & Content
Choose Your Letter Campaign Options Below ↓
How Ordering Works
How to Order Your Physician Letters
Step 1: Select Your Quantity & Place Your Order
Begin by selecting the quantity of physician letters you want mailed.
During checkout, you’ll see several optional fields:
- Upload a logo (optional): A logo is not required to place your order. You may upload it now, upload it later, or have us add it during the design process.
- Upload additional files (optional): You may upload any files you’d like us to reference, such as a sample letter, mock‑up, or example.
- Add notes or comments (optional): Use the notes field to share any instructions, preferences, or background information.
When ready, Add to Cart, review your order, and complete checkout. No final creative or targeting decisions are required at this stage.
Step 2: Determine Your Physician Target List (Included)
Your physician mailing list is included with your purchase. After ordering, we’ll work with you to define and build the final list used for your campaign.
Option A: PTRM‑Provided Physician List
We build a targeted list based on:
- Selected physician specialties
- Your specified geographic area
This ensures complete coverage of key physician referrers in your market.
Option B: Client‑Provided List
You may supply your own list, including:
- Current referral sources
- Priority prospects
- Offices already worked by your practice rep
Option C: Combination Approach (Recommended)
Most practices use a hybrid strategy by combining:
- Their internal physician list
- PTRM’s specialty‑ and geography‑based list
This approach maximizes coverage while reinforcing existing relationships.
Step 3: Letter Development, Approval & Mailing
Once targeting and messaging are finalized, we manage execution from start to finish:
- Letter content is customized using your branding and selected treatment focus
- Clinical messaging is professionally researched and written
- Up to three revision rounds are included
- Final letters are printed, prepared, and mailed via first‑class postage to your complete target list
This creates a coordinated physician outreach campaign that strengthens referral behavior and supports practice rep efforts with full‑market mail coverage.
What You Can Customize — Two‑Sided Physician Letters
Why Clinics Switch to PTRM Physician Letters
Built for Clinics That Don’t Want to Guess
- Research‑based campaign themes developed from the latest clinical guidelines and evidence
- Theme selection guided by your PTRM consultant—no trial and error
- No generic templates, mass‑mail designs, or office‑supply shortcuts
- Messaging and layout created by specialists who understand PT–physician referral dynamics
Professional Results Without the Work
- End‑to‑end copywriting based on current research physicians care about
- Clinical formatting designed for credibility, readability, and referrals
- Fully custom‑branded envelopes and letters
- Done‑for‑you First‑Class USPS mailing—nothing to build, print, or manage
A Modern Referral System (Not Just a Letter)
- Targeted physician list included with every campaign
- Consistent positioning across print and optional digital formats
- No back‑and‑forth, no decisions fatigue, no missed details
Everything is handled as one white‑glove, all‑inclusive service. The goal isn’t to give you more options—it’s to deliver the right message, to the right physicians, based on the right research, the first time.
For reference, here are the physical specifications and what’s included with your order.
PRICE INCLUDES PHYSICIAN MAILING LIST & FIRST CLASS USPS POSTAGE
Standard letter specifications:
- Custom designed letterhead and premium 24# bond white paper stock
- Matching double window envelope
- Consulting and research to develop the letter content
- 2-sided printing, folding, inserting, and complete mail services
- First Class US postage included
- Curated physician mailing and marketing list – primary specialties and cities selected by the PT
In addition to the standard specifications above, your purchase also includes:
- Graphic Design & Copywriting
- Three Rounds of Revisions
- Digital PDF Proof
- Initial Marketing Consultation
3 reviews for Physician Marketing Letters
How We Mail Your Direct-Access Campaign Locally
For direct‑access physical therapy, reaching nearby households consistently is one of the fastest ways to attract self‑referred patients.
We use USPS Every Door Direct Mail® (EDDM®) to deliver your postcards to entire neighborhoods near your clinic — and we handle the entire process for you.
We use the official USPS route system to target households within easy driving distance of your clinic.
1️⃣ You Choose Where You Want to Reach Patients
Just tell us:
- Your clinic location
- Your preferred coverage area
- Or your approximate budget
We handle route selection using USPS‑approved neighborhood data.
2️⃣ We Build the Mail Campaign for You
We:
- Select the appropriate USPS delivery routes
- Design postcards tailored for direct‑access messaging
- Ensure everything meets postal requirements
No mailing lists. No patient data. No USPS forms.
3️⃣ Your Postcards Are Delivered to Local Homes
USPS delivers a postcard to every household on the selected routes.
This works especially well for:
- Get‑started‑now messaging (direct access, no referral needed)
- Pain relief & movement restoration campaigns
- Surgery prep & recovery programs
- Sports injury recovery & performance optimization
- Balance, vertigo & fall prevention programs
- Arthritis relief & joint mobility solutions
- New patient offers & first‑visit incentives
- Flexible payment messaging (cash‑pay & insurance options)
Fill out the form below to receive your free list:
Pre-Order Questions
Browse PT Practice Marketing Services
Articles – From The PT Marketing Trenches
How Ordering Works
How to Order Your Physician Letters
Step 1: Select Your Quantity & Place Your Order
Begin by selecting the quantity of physician letters you want mailed.
During checkout, you’ll see several optional fields:
- Upload a logo (optional): A logo is not required to place your order. You may upload it now, upload it later, or have us add it during the design process.
- Upload additional files (optional): You may upload any files you’d like us to reference, such as a sample letter, mock‑up, or example.
- Add notes or comments (optional): Use the notes field to share any instructions, preferences, or background information.
When ready, Add to Cart, review your order, and complete checkout. No final creative or targeting decisions are required at this stage.
Step 2: Determine Your Physician Target List (Included)
Your physician mailing list is included with your purchase. After ordering, we’ll work with you to define and build the final list used for your campaign.
Option A: PTRM‑Provided Physician List
We build a targeted list based on:
- Selected physician specialties
- Your specified geographic area
This ensures complete coverage of key physician referrers in your market.
Option B: Client‑Provided List
You may supply your own list, including:
- Current referral sources
- Priority prospects
- Offices already worked by your practice rep
Option C: Combination Approach (Recommended)
Most practices use a hybrid strategy by combining:
- Their internal physician list
- PTRM’s specialty‑ and geography‑based list
This approach maximizes coverage while reinforcing existing relationships.
Step 3: Letter Development, Approval & Mailing
Once targeting and messaging are finalized, we manage execution from start to finish:
- Letter content is customized using your branding and selected treatment focus
- Clinical messaging is professionally researched and written
- Up to three revision rounds are included
- Final letters are printed, prepared, and mailed via first‑class postage to your complete target list
This creates a coordinated physician outreach campaign that strengthens referral behavior and supports practice rep efforts with full‑market mail coverage.
What You Can Customize — Two‑Sided Physician Letters
Why Clinics Switch to PTRM Physician Letters
Built for Clinics That Don’t Want to Guess
- Research‑based campaign themes developed from the latest clinical guidelines and evidence
- Theme selection guided by your PTRM consultant—no trial and error
- No generic templates, mass‑mail designs, or office‑supply shortcuts
- Messaging and layout created by specialists who understand PT–physician referral dynamics
Professional Results Without the Work
- End‑to‑end copywriting based on current research physicians care about
- Clinical formatting designed for credibility, readability, and referrals
- Fully custom‑branded envelopes and letters
- Done‑for‑you First‑Class USPS mailing—nothing to build, print, or manage
A Modern Referral System (Not Just a Letter)
- Targeted physician list included with every campaign
- Consistent positioning across print and optional digital formats
- No back‑and‑forth, no decisions fatigue, no missed details
Everything is handled as one white‑glove, all‑inclusive service. The goal isn’t to give you more options—it’s to deliver the right message, to the right physicians, based on the right research, the first time.
For reference, here are the physical specifications and what’s included with your order.
PRICE INCLUDES PHYSICIAN MAILING LIST & FIRST CLASS USPS POSTAGE
Standard letter specifications:
- Custom designed letterhead and premium 24# bond white paper stock
- Matching double window envelope
- Consulting and research to develop the letter content
- 2-sided printing, folding, inserting, and complete mail services
- First Class US postage included
- Curated physician mailing and marketing list – primary specialties and cities selected by the PT
In addition to the standard specifications above, your purchase also includes:
- Graphic Design & Copywriting
- Three Rounds of Revisions
- Digital PDF Proof
- Initial Marketing Consultation
3 reviews for Physician Marketing Letters
Leading a network of private practice therapy clinics, I speak with private practice owners every day. Finding results oriented marketing solutions, strategies, and information is high on their minds. We use PTRM for a Marketing Boot Camp series. They have a great process for breaking down private practice marketing to make it simple and easy to follow. The presentations are well organized, practical in nature and packed with information that has been tried and tested over hundreds of clinics for what works. As a PT what was important to me was that the senior consultants at PT Referral Machine “got” the value of physical therapy and knew how to help owners communicate that value. The benefit gained from implementing the concepts far outweighs the subscription cost.
Response from PT Referral Machine
This glowing testimonial holds a place of honor at the top of our testimonial page, serving as a daily reminder of why we do what we do. It reflects our unwavering commitment to simplifying the process for our clients and consistently delivering exceptional results. More than praise, it’s a reflection of the core values that guide our work every single day.
David does a great job of making something that was overwhelming a lot easier and manageable. I have seen a significant increase in new referrals since beginning direct marketing to physicians. I would recommend this training to any therapist looking to grow their practice.
I’ve been running a PT practice for more than 25 years, and I’ve tried at least three different marketing companies. They all had ideas, materials, and seminars, but none of them actually rolled up their sleeves and took care of everything from day-to-day. What I like most about the PT Referral Machine is not the fact that they have more innovative content and strategies than anybody else we’ve worked with, but that they actually make things happen. When they say they can run things for you, they’re not kidding. In my first 30 days as a client, they made my head spin. They customized my website and patient guides, prepared a series of personalized patient and doctor letters , created radio ads in the studio, contacted our phone directory advertising rep, and did the media buying. The PT Referral Machine team did more to actually get things done in just 30 days than all the other marketing companies ever did. My last marketing company took almost three months just to create a new logo and letterhead. Since I had never before experienced what it’s actually like to have professional marketing executives looking after my business, I just didn’t know what I was missing. I would tell any practice owner who was serious about getting results that the PT Referral Machine is the only results oriented solution.
Leading a network of private practice therapy clinics, I speak with private practice owners every day. Finding results oriented marketing solutions, strategies, and information is high on their minds. We use PTRM for a Marketing Boot Camp series. They have a great process for breaking down private practice marketing to make it simple and easy to follow. The presentations are well organized, practical in nature and packed with information that has been tried and tested over hundreds of clinics for what works. As a PT what was important to me was that the senior consultants at PT Referral Machine “got” the value of physical therapy and knew how to help owners communicate that value. The benefit gained from implementing the concepts far outweighs the subscription cost.
Response from PT Referral Machine
This glowing testimonial holds a place of honor at the top of our testimonial page, serving as a daily reminder of why we do what we do. It reflects our unwavering commitment to simplifying the process for our clients and consistently delivering exceptional results. More than praise, it’s a reflection of the core values that guide our work every single day.
David does a great job of making something that was overwhelming a lot easier and manageable. I have seen a significant increase in new referrals since beginning direct marketing to physicians. I would recommend this training to any therapist looking to grow their practice.
I’ve been running a PT practice for more than 25 years, and I’ve tried at least three different marketing companies. They all had ideas, materials, and seminars, but none of them actually rolled up their sleeves and took care of everything from day-to-day. What I like most about the PT Referral Machine is not the fact that they have more innovative content and strategies than anybody else we’ve worked with, but that they actually make things happen. When they say they can run things for you, they’re not kidding. In my first 30 days as a client, they made my head spin. They customized my website and patient guides, prepared a series of personalized patient and doctor letters , created radio ads in the studio, contacted our phone directory advertising rep, and did the media buying. The PT Referral Machine team did more to actually get things done in just 30 days than all the other marketing companies ever did. My last marketing company took almost three months just to create a new logo and letterhead. Since I had never before experienced what it’s actually like to have professional marketing executives looking after my business, I just didn’t know what I was missing. I would tell any practice owner who was serious about getting results that the PT Referral Machine is the only results oriented solution.